Audit-Ready Procurement.
Without Changing How You Source.
Human-led sourcing with evidence capture at every step. Complete audit trail from PR to PO. Built for Series B+ companies preparing for IPO and regulatory scrutiny.
The Procurement Chaos Before Audits
When auditors or investors ask for procurement evidence, most companies scramble through emails, Excel files, and Slack threads.
Scattered Evidence
Vendor quotes in Gmail. Approvals in Slack. Contracts in Google Drive. No single source of truth.
Excel Hell
Multiple versions of procurement trackers. No audit trail. Manual updates. Version conflicts.
Savings Not Defensible
Claims of 15% cost savings, but no baseline cost, no vendor comparison matrix, no evidence.
Approvals Not Traceable
Who approved what, when, and why? Verbal approvals. Email threads. No formal record.
The Real Cost
Failed audits. Delayed IPOs. Investor skepticism. Regulatory penalties. Not because procurement was bad — but because you couldn't prove it was good.
Evidence-First Procurement
A governance layer that captures evidence at every step — without disrupting how your team sources.
PR-to-PO Governance
10-stage workflow from requisition to purchase order. Every stage enforced. No skipping. No shortcuts.
Mandatory Evidence
5 critical stages require attachments: Scope, Cost Baseline, Vendor Quotes, Approvals, Final Contract. System blocks progression without evidence.
Immutable Audit Trail
Every action logged with timestamp, user, IP address. Append-only. No edits. No deletions. Permanent record.
Defensible Savings
Baseline cost captured upfront. Final cost locked at PO. Savings calculated automatically. Evidence-backed, auditor-approved.
The Outcome
When auditors ask for procurement evidence, you export a complete, immutable trail in 2 clicks. Every decision backed by evidence. Every approval traceable. Every saving defensible.
How It Works
Five steps from requisition to audit-ready output. Simple for your team. Bulletproof for auditors.
Raise Purchase Requisition
Requester submits PR with scope, justification, and estimated cost. System captures baseline.
Sequential Approvals
Manager → Sourcing → Finance. Maker-checker enforced. Every approval logged with timestamp and user.
Capture Sourcing Evidence
Upload vendor quotes, comparison matrix, negotiation emails. System blocks progression without mandatory attachments.
Lock Final Decision
Vendor selected. Final cost locked. Savings calculated automatically. Contract uploaded and linked.
Generate Audit-Ready Output
Complete trail from PR to PO. All evidence linked. All approvals traceable. Export for auditors in 2 clicks.
Zero-Knowledge Architecture
Your data stays in your infrastructure. We provide the UI and workflow logic. We cannot access your data.
Client-Owned Database
Your Supabase instance. Your PostgreSQL database. Your credentials. We never have access.
Client-Owned Encryption Keys
Your encryption keys stored in your Supabase Vault. Client-side encryption before transmission.
Encryption at Rest & In Transit
AES-256-GCM for data at rest. TLS 1.3 for data in transit. All encryption happens client-side.
Dedicated Infrastructure
No shared tenancy. Dedicated database and storage per client. Complete isolation.
What We Provide vs What You Own
- React UI and workflow logic
- Static hosting (no data storage)
- Frontend code (open for audit)
- Database (Supabase PostgreSQL)
- Encryption keys (Supabase Vault)
- Storage buckets (attachments)
- Complete data control
Get Your Custom Demo
See how CLEARSPEND can transform your procurement process. Schedule a personalized demo tailored to your organization's needs.